Sign - Electronic Signature Enterprise
SODOO Sign is an enterprise electronic signature solution that lets you sign documents, and have them signed, entirely digitally. Contracts, approval forms, job applications and many more…
What You Will Learn in This Section
- Understanding the difference between electronic and digital signatures
- Creating and sending signature requests
- Preparing document templates
- Tracking signature processes
- Understanding legal validity and security requirements
Overview
SODOO Sign is an enterprise electronic signature solution that lets you sign documents, and have them signed, entirely digitally. You can sign contracts, approval forms, job applications and many more document types quickly and securely, without paper.
Fast Signing
Sign your documents and have them signed within minutes. No more waiting for paper and couriers.
Multiple Signers
Request sequential or parallel signatures from several people and track each one's status.
Templates
Create templates for frequently used documents and pre-define the signature fields.
Legal Validity
Legal assurance with electronic signatures compliant with eIDAS, the ESIGN Act and UETA.
Signature Types
In the world of electronic signatures there are signature types with different security levels. You can choose the type that suits your business need:
Simple Electronic Signature (SES)
The most widely used type. Signatures drawn by the user or based on a font fall into this category. Ideal for internal approval processes and low-risk documents.
Advanced Electronic Signature (AES)
Includes extra security layers that verify the signer's identity. Security is increased with SMS verification, e-mail verification or a unique link.
Qualified Electronic Signature (QES)
The highest security level. Digital certificates issued by authorised certificate providers are used. Legally equivalent to a handwritten signature.
A simple or advanced electronic signature is enough for most business documents. A qualified signature is usually needed for dealings with public bodies or high-value contracts.
Creating a Signature Request
Having a document signed with the Sign module consists of a few simple steps:
1. Uploading the Document
Upload your documents in PDF format. Word, Excel or image files are converted to PDF automatically.
2. Adding Signature Fields
Mark the fields on your document that the signers will fill in:
3. Setting the Signers
Add the people who need to sign the document in order. Assign which fields each signer must fill in.
| Step | Signer | Fields | |
|---|---|---|---|
| 1 | Ahmet Yılmaz (Customer) | ahmet@firma.com | Signature, Date |
| 2 | Mehmet Demir (Sales Manager) | mehmet@company.com | Signature, Initials |
| 3 | Ayşe Kaya (General Manager) | ayse@company.com | Signature |
4. Sending the Signature Request
A signature request is sent to the signers by e-mail. Each signer receives their own link and can sign the document without creating an account.
Signature field - assigned to Ahmet Yılmaz
Tracking Signature Status
You can track the status of all sent signature requests in real time:
- Pending Service Contract - awaiting Ahmet Yılmaz's signature
- Signed Non-Disclosure Agreement - all signatures complete (3/3)
- Refused Job Offer - refused by the candidate
- Expired Lease Agreement - not signed within 7 days
For every signature a timestamp, IP address and browser details are recorded automatically. This information can be used as evidence in legal proceedings.
Document Templates
Save time by creating templates for frequently used documents. Signature fields and signer roles are pre-defined in templates.
Creating a Template
- Upload your PDF document or create a template from an existing document
- Place the signature and data fields
- Assign each field to a role (e.g. Customer, Manager, Witness)
- Save and name the template
Common Template Examples
Sales Contract
A standard sales agreement requiring the signatures of the customer and an authorised company representative.
Employment Contract
An employment agreement requiring employee, HR and manager approval.
NDA
A non-disclosure agreement - one-way or mutual signing options.
Lease Agreement
An agreement requiring the signatures of the tenant, the landlord and a witness.
Integrations
The Sign module works smoothly with other SODOO modules:
Sales Integration
Send sales quotations for signature automatically once they are approved. The signed contract is linked to the sales order automatically.
Human Resources Integration
Start signature processes for employment contracts, NDAs and company policies from the HR module.
CRM Integration
Automate the contract-signing step in the opportunity stages. The signature status is shown on the opportunity card.
You can create custom automation rules with the Studio module. For example: "If a sales quotation is over 50,000 TL, automatically start a signature process that requires manager approval."
Security and Compliance
The Sign module is designed to meet the highest security standards:
Data Security
- Encryption: All documents and data are protected with 256-bit SSL
- Access control: A role-based permission system
- Audit trail: All operations are recorded
- Backup: Documents are backed up in several locations
Legal Compliance
- eIDAS: The European Union electronic signature regulation
- ESIGN Act: The US electronic signature law
- UETA: The US states' electronic transactions act
- Law No. 5070: The Turkish electronic signature law
For operations requiring a qualified electronic signature (QES), integration with an authorised Electronic Certificate Service Provider (ESHS) may be needed. In Türkiye there are providers such as TÜBİTAK BİLGEM KAMU SM, e-Güven and Turktrust.
Frequently Asked Questions
Does the signer need a SODOO account?
No. Signers can sign the document with the unique link sent to them, without creating an account.
Is an electronic signature legally valid?
Yes. In most countries electronic signatures are legally valid. In Türkiye, under Electronic Signature Law No. 5070, secure electronic signatures have the same legal effect as a handwritten signature.
Can I withdraw a signature?
You can cancel a signature request if it has not been signed yet. Signed documents cannot be changed or withdrawn - this is necessary for legal validity.
Is signing from a mobile device possible?
Yes. The Sign module works on all mobile devices. Signers can sign directly on the screen with a finger or a stylus.