Full Accounting Kit

Overview

base_accounting_kit is a comprehensive module package developed by Cybrosys Techno Solutions that makes most of Odoo Enterprise's paid accounting features available in the Community Edition.

Key Features

Budget Management

Comprehensive budget tools for financial planning and control:

Creating a Budget

1. Go to the Accounting → Budgets → Budgets menu
2. Click the New button
3. Enter the budget name and period
4. Define the budgetary positions (account groups)
5. Enter the planned amount for each position
6. Activate the budget with Confirm

Budgetary Positions

Budgetary positions define the account groups to be budgeted:

• Sales Revenue: Accounts 600-609
• Marketing Expenses: Accounts 760.01-760.05
• Personnel Expenses: Accounts in group 770
• General Administration: Accounts in group 780

Budget Tracking

The budget–actual comparison is updated automatically:

• Planned: The amount defined in the budget
• Actual: Calculated from the accounting entries
• Variance: Planned - Actual
• Variance %: The percentage difference

Asset Management (Depreciation)

Life-cycle management of fixed assets:

Registering an Asset

1. Go to the Accounting → Assets → Assets menu
2. Click the New button
3. Enter the asset details:
   • Name, purchase date, purchase amount
   • Asset category (Computer, Vehicle, Furniture, etc.)
   • Depreciation method and duration
4. Start the depreciation with Confirm

Depreciation Methods

Depreciation Entries

The system creates depreciation entries automatically:

• Debit: Depreciation Expenses (770.xx)
• Credit: Accumulated Depreciation (257.xx)

Deferred Revenue/Expense

Periodic recognition of revenue and expenses:

Deferred Revenue

Revenue collected in advance for a service to be delivered later:

• Annual subscription payments
• Maintenance contracts
• Advance payments

Deferred Expense

Expenses paid in advance whose benefit comes later:

• Annual insurance premiums
• Rent paid in advance
• Licence fees

Recognition Templates

Create a template for automatic periodic entries:

1. Accounting → Configuration → Deferral Templates
2. Set the recognition period (monthly, quarterly)
3. Assign the accounts
4. When you choose the template on an invoice, the entries are created automatically

Advanced Reports

Community vs Enterprise Comparison

Features made available in the Community Edition with base_accounting_kit:

Installation and Configuration

Installing the Module

1. Go to the Apps menu
2. Search for "base_accounting_kit"
3. Click the Install button
4. Dependent modules are installed automatically

Initial Configuration

1. Go to the Accounting → Configuration menu
2. Create the asset categories
3. Define the budgetary positions
4. Set up the deferred revenue/expense templates