Vehicle Fleet Management
The SODOO Vehicle Fleet module lets you manage all your company
What You Will Learn in This Section
- Vehicle registration and tracking
- Driver assignment and management
- Maintenance and service planning
- Fuel and cost tracking
Overview
The SODOO Vehicle Fleet module lets you manage all your company's vehicles centrally. Vehicle allocations, periodic maintenance, fuel consumption and contracts are tracked on a single platform.
Vehicle Management
Record all vehicle details: make, model, plate, chassis number, mileage.
Driver Assignment
Assign vehicles to employees and track the allocation history.
Maintenance Tracking
Periodic maintenance, repairs and service appointments.
Fuel Management
Fuel purchases, consumption analysis and cost reports.
Example Vehicle Card
34 ABC 2024 — Make A · Model S1
2024 Model | Sedan | Petrol45.230
Mileage
15 Days
Next Maintenance
₺4.250
Monthly Cost
Vehicle States
- Available - Unassigned, ready for use
- Allocated - Assigned to an employee
- In Maintenance - At the service or under repair
Maintenance Planning
Periodic Maintenance Types
- Oil change: Every 10,000 km or 6 months
- Brake check: Every 20,000 km
- Tyre rotation: Every 15,000 km
- General service: A comprehensive annual check
- Inspection: The legally mandatory vehicle inspection
Maintenance Reminders
The system sends notifications automatically when maintenance is due:
- Mileage-based reminders
- Date-based reminders
- E-mail and in-app notifications
- Separate notifications to the driver and the fleet manager
Fuel Tracking
- Fuel entries: Record every purchase with km, litres and amount
- Consumption calculation: Automatic L/100km calculation
- Comparison: Efficiency analysis across vehicles
- Anomaly detection: Abnormal consumption warnings
Contract Management
Track all contracts related to vehicles:
- Insurance: Comprehensive, traffic, personal accident
- Leasing: Operational leasing contracts
- Maintenance agreement: Authorised service contracts
- Fuel card: Fuel company contracts
HR Integration
The Vehicle Fleet module works integrated with HR. When an employee leaves or changes department, vehicle allocations are updated automatically.
Fleet Reports
- Cost report: Total cost of ownership (TCO) per vehicle
- Fuel report: Periodic fuel consumption and cost
- Maintenance report: Completed and planned maintenance
- Usage report: Vehicle usage statistics