Purchase

The SODOO Purchase module manages your supply chain processes end to end. Collecting quotations, creating orders, approval flows and goods receipt are all done on one platform.

What You Will Learn in This Section
  • Creating a purchase order
  • Vendor management
  • Approval flows
  • Goods receipt and bill matching

Overview

The SODOO Purchase module manages your supply chain processes end to end. Collecting quotations, creating orders, approval flows and goods receipt are all done on one platform.

Request for Quotation (RFQ)

Collect and compare price quotations from vendors.

Approval Flow

Multi-level approval processes by amount.

Goods Receipt

Matching and checking incoming goods against the order.

Vendor Portal

Vendors see and respond to orders.

The Purchase Process

RFQ → Approval → Order → Goods Receipt → Invoice

Example Purchase Order

PO00045
ABC Tedarik Ltd. Şti.
Awaiting Approval
Product
Quantity
Unit Price
Total
Laptop Dell XPS 15
10 Units
₺45.000
₺450.000
Mouse Logitech MX
10 Units
₺1.500
₺15.000
Keyboard Logitech K380
10 Units
₺800
₺8.000
Subtotal: ₺473.000
VAT (20%): ₺94.600
Grand Total: ₺567.600

Approval Flows

Purchase orders go through an approval process by amount:

Automatic Confirmation Automatic approval rules can be defined for specific vendors or product categories. For example, office supplies up to 5,000 TL can be approved automatically.

Vendor Management

Vendor Card Details

Vendor Evaluation Criteria

The Goods Receipt Process

  1. The vendor delivers the goods
  2. Warehouse staff open the order in the system
  3. The incoming quantity and quality are checked
  4. Any shortage or damage is noted
  5. The receipt is confirmed and stock is updated
  6. Matching is done when the bill arrives

3-Way Matching

Three documents are compared before payment:

If all three agree, payment is approved. If there is a difference, it is investigated.

Purchase Reports