Maintenance Management

Overview

The SODOO Maintenance module lets you manage the maintenance processes of production equipment, facilities and infrastructure. Aim for uninterrupted operation with preventive maintenance plans, breakdown requests and work orders.

Maintenance Strategies Compared

Maintenance Management - the main screen

Equipment Management

Define, classify and track all the equipment to be maintained. For each piece of equipment, detailed technical information, maintenance history and related documents are managed in one place.

Steps to Add Equipment

1. Go to the Maintenance → Equipment → New menu
2. Enter the equipment name and a unique code (e.g. CNC-005)
3. Choose a category (CNC Machines, Presses, etc.)
4. Add the serial number, manufacturer and model details
5. Enter the location (Plant, Section, Coordinates)
6. Define the technical specifications (power, capacity, size)
7. Enter the purchase date, warranty period and cost
8. Upload the technical documents (user manual, diagrams)
9. Assign the responsible maintenance team

Equipment Hierarchy

Organise equipment in a hierarchical structure. This structure makes maintenance planning and reporting easier:

Equipment Categories and Criticality

Equipment Detail Form - the screen for creating a new maintenance record

Maintenance Requests

Manage breakdown reports and maintenance requests centrally. All requests coming from the production team, operators or automatic sensor alarms are gathered in one pool.

Ways to Create a Request

Request Form Contents

1. Equipment: Choose the machine that needs repair/maintenance
2. Problem type: Breakdown, Low Performance, Preventive Maintenance Need
3. Description: Describe the problem in detail (sound, smell, visual sign)
4. Priority: Critical, High, Normal, Low
5. Photo/Video: Add visual evidence (optional)
6. Equipment state: Running, Restricted, Stopped

Priority Levels and SLA

Request States and Workflow

Maintenance requests as a list — equipment, owner, category and stage

Preventive Maintenance

Extend equipment life and reduce the risk of unexpected breakdowns with planned maintenance. Preventive maintenance can cut total maintenance cost by 25-30%.

Interval Types

Standard Maintenance Activities

Example Maintenance Checklist: CNC Machine

Work Orders

Manage maintenance work with work orders. Each work order defines the job to be done, the person responsible, the required resources and the schedule.

Work Order Sources

Work Order Contents

The Work Order Life Cycle

State Transitions

• Draft → Created, not planned yet
• Planned → Date and resources assigned
• In Progress → The technician has started work
• On Hold → Waiting for parts/resources
• Done → Work finished, awaiting approval
• Closed → Approved and closed
• Cancelled → Invalid or unnecessary

A maintenance request — equipment, preventive/corrective type, planned date and notes

Spare Parts Management

Manage the spare-parts stock needed for maintenance. Minimise maintenance interruptions with the principle of the right part, in the right quantity, at the right time.

Linking Parts to Equipment

Define the likely spare-parts needs of each piece of equipment in advance:

1. Go to the equipment card and open the "Spare Parts" tab
2. Link the parts used to the equipment
3. Set the estimated life and criticality of each part
4. Enter the minimum stock level and reorder point
5. Define alternative/equivalent parts

Part Classification

Inventory Module Integration

Thanks to full integration with the Inventory module:

• Automatic reservation: Parts are reserved from stock when the work order is confirmed
• Automatic deduction: Parts used are deducted from stock when the work order is closed
• Stock warnings: Automatic notification when stock falls below the minimum
• Purchase integration: Automatic request creation at the reorder point
• Lot/serial tracking: Which part was used in which equipment is traced

Lead Time Management

Maintenance Calendar

Manage all planned maintenance, work orders and resource allocations on a visual calendar.

Calendar Views

Calendar Features

• Colour coding: Colours by work order priority and state
  • Red: Critical priority
  • Orange: High priority
  • Blue: Normal priority
  • Green: Completed
• Drag & drop: Reschedule work orders by drag and drop
• Conflict check: Warning for the same equipment or technician clashing
• Filtering: Filter by equipment, technician, work type

Resource Scheduling

Distribute technician capacity evenly:

Predictive Maintenance (PdM)

Predict breakdowns in advance using sensor data and condition monitoring. Predictive maintenance saves 10-15% more cost than preventive maintenance.

Condition Monitoring Techniques

IoT Sensor Integration

SODOO can process data coming from IoT sensors:

• Collecting and storing sensor data
• Defining thresholds and alarm rules
• Trend analysis and anomaly detection
• Creating maintenance requests automatically
• Real-time monitoring on the dashboard

Reports and KPIs

Measure maintenance performance and make data-driven decisions for continuous improvement.

Core Maintenance KPIs

KPI Target Values

Standard Reports

Dashboard Metrics

The real-time maintenance dashboard shows the following:

Configuration

Customise the maintenance module to your business's needs.

Basic Settings

Accessible from the Settings → Maintenance menu:

Defining Equipment Categories

1. Maintenance → Configuration → Equipment Categories
2. Add a category with "New" (CNC Machines, Presses, etc.)
3. Set the default maintenance strategy for each category
4. Define the criticality level
5. Assign the related maintenance team

Creating Maintenance Teams

1. Maintenance → Configuration → Maintenance Teams
2. Enter the team name and the person responsible
3. Define the areas of expertise (Mechanical, Electrical, Hydraulic)
4. Assign the team members
5. Set the working hours and shifts

Notification and Alert Settings

Frequently Asked Questions