Open HRMS Suite

Open HRMS, developed by Cybrosys Technologies, is a comprehensive open-source human resources management system for Odoo. Integrated with SODOO, the suite covers payroll…

Paid HR features, installedPayroll, employee loans, resignation and document tracking without an extra licence.
The whole employee journeyOne employee record from hiring to leaving.
Expiring documents are not forgottenDocument expiry dates are tracked and reminded.

Overview

Open HRMS, developed by Cybrosys Technologies, is a comprehensive open-source human resources management system for Odoo. Integrated with SODOO, the suite covers all your HR needs, from payroll management and employee loans to resignation processes and document tracking.

Payroll Management

Salary calculation, deductions and automatic payslip generation

Loans & Advances

Employee loans and salary advance management

Attendance Tracking

Attendance with biometric device integration

HR Dashboard

Real-time HR analytics and reports

Tip

Open HRMS modules work together. For example, loan instalments are included in the payroll calculation automatically.

Module List

Open HRMS modules installed in SODOO:

HR Payroll Community

Salary calculation, payslip generation and batch processing

hr_payroll_community

HRMS Dashboard

HR metrics, charts and analyses

hrms_dashboard

Employee Loans

Loan requests, approval and instalment tracking

ohrms_loan

Salary Advance

Advance requests and the approval process

ohrms_salary_advance

Resignation Management

Resignation requests and exit processes

hr_resignation

Document Tracking

Employee documents and expiry date alerts

oh_employee_documents_expiry

Reminders

Automatic notifications and to-do lists

hr_reminder

Employee Information Update

Self-service information updates

hr_employee_updation

Installation

Requirements

Requirement	Description
Odoo Modules	hr, hr_contract, hr_holidays, mail, calendar
Python Libraries	pandas (for the dashboard)
Licence	LGPL-3 / AGPL-3

Installation Steps

1 Apps menu

2 Search hrms_dashboard

3 Install

4 Confirm dependencies

Note

When the HRMS Dashboard module is installed, the other HRMS modules are installed automatically as dependencies.

Payroll Management

The hr_payroll_community module provides a complete payroll management system for Odoo Community Edition. Simplify your payroll with salary rules, structures and automatic calculations.

Key Features

Salary rules: define basic salary, allowances, deductions and taxes
Salary structures: create structures for different employee categories
Payslip generation: one by one or in batches
Email delivery: send payslips to employees automatically
Refunds: correct confirmed payslips

Payslip Generation Process

1 Payroll > Generate Payslip

2 Select the period

3 Select employees

4 Compute

5 Confirm

Salary Rules

Salary rules form the basis of the payroll calculation.

Rule Types

Type	Example	Calculation
Basic Salary	BASIC	contract.wage
Allowances	Meal allowance	Fixed amount or percentage
Deductions	Social security contribution	Gross salary x 14%
Taxes	Income tax	Progressive rate
Loan Instalment	Staff loan	Automatic (ohrms_loan)

Important

The order (sequence) of salary rules matters. Deductions cannot be applied before gross salary is computed.

Payslips

Payslip States

State	Description	Action
Draft	Not computed yet	Compute, Delete
Waiting	Computed, awaiting approval	Confirm, Reject
Done	Final payslip	Print, Email
Cancelled	Cancelled	Create refund

Batch Processing

To process many payslips at once:

Go to the Payroll > Payslip Batches menu
Create a new batch and set the period
Generate payslips for all employees with "Generate Payslips"
Confirm them all at once with "Confirm All"

Employee Loans

The ohrms_loan module lets employees request loans from their company and repay them in instalments through payroll.

Loan Request Process

1 Create a Loan Request

2 Set Amount & Instalments

3 HR Approval

4 Accounting Approval

5 Payment

Loan Form Fields

Field	Description
Employee	The employee requesting the loan
Loan Amount	Total amount requested
Number of Instalments	Over how many months it is to be repaid
Start Date	Deduction date of the first instalment
Loan Policy	The company policy to apply

Instalment Calculation

When you click "Compute Instalments", the system automatically:

Divides the total amount by the number of instalments
Sets a date and amount for each instalment
Fills in the instalment table

Payroll Integration

Instalments of approved loans appear automatically as deductions in the payslip of the relevant month. When the payslip is confirmed, the instalment is marked "Paid".

Salary Advance

Employees can request an advance before their salary is paid. The advance is deducted automatically from the next payslip.

Advance Limits

Default limit: 50% of gross salary
A maximum number of advances per month can be defined
A minimum length of service can be required

Resignation Management

The hr_resignation module manages employee resignation processes digitally.

Resignation Process

1 Employee Resignation Request

2 Manager Review

3 HR Approval

4 Exit Process

Resignation Form Fields

Field	Description
Expected Leaving Date	The date the employee plans to leave
Approved Leaving Date	The official date set by HR
Reason for Resignation	Reasons for leaving

Document Tracking

Track employee documents (driving licence, passport, certificates, etc.) with the oh_employee_documents_expiry module and get an automatic alert when an expiry date approaches.

Supported Document Types

Identity documents (national ID, passport)
Driving licences
Professional certificates
Medical reports
Contracts and undertakings
Training certificates

Automatic Notifications

When a document expiry date approaches, the system:

Sends an email to the HR team
Shows an alert on the dashboard
Creates a notification on the employee profile

Attention

For notifications to work, the outgoing mail server must be configured correctly in Odoo.

Reminders

The hr_reminder module lets the HR department keep track of important dates and tasks.

Reminder Types

Birthdays: employee birthdays
Work anniversaries: anniversaries of the start date
Contract ends: contract renewal dates
Performance reviews: review periods
Custom reminders: tasks created manually

HR Dashboard

hrms_dashboard visualises HR metrics on a single screen.

Dashboard Components

Employee Summary

Employee distribution by department

Leave Analysis

Monthly/yearly leave statistics

Workforce Turnover

Hiring/leaving rates

Birthdays

This month's birthdays

Manager View

HR managers can additionally see:

Pending leave requests
Job applications awaiting approval
Performance metrics by department
Workforce cost analyses

Reports

Standard Reports

Report	Content
Payroll Summary	Period payroll totals, deductions, net payments
Leave Report	Leave usage and balances per employee
Attendance Report	Attendance records and overtime
Loan Report	Active loans and remaining balances
Resignation Report	Resignation rates and reasons by period