Finance and Accounting

The SODOO Finance and Accounting module manages your business

What You Will Learn in This Section

Understanding and applying double-entry bookkeeping
Creating and managing the chart of accounts structure
Issuing and tracking customer and vendor invoices
Bank reconciliation and cash flow management
Preparing the balance sheet, income statement and cash flow report
Turkish accounting regulations and e-invoice integration

Overview

The SODOO Finance and Accounting module manages your business's Record-to-Report (R2R) process end to end. It brings all financial operations, from daily transactions to financial reporting, together on a single platform.

%99.9

Entry Accuracy

Instant

Financial Visibility

%60

Shorter Closing Time

100%

Regulatory Compliance

SODOO Invoicing vs SODOO Accounting

SODOO Invoicing

Simple invoicing operations
Customer and vendor invoices
Basic payment tracking
VAT calculation
Ideal for small businesses

SODOO Accounting

All the features of Invoicing +
Double-entry bookkeeping
Chart of accounts management
Bank reconciliation
Detailed financial reports
Tax returns
Budget management

The Record-to-Report (R2R) Process

1. Transaction Entry 2. Journal 3. General Ledger 4. Trial Balance 5. Period Close 6. Financial Statements

Automatic Entries

Invoices, payments and stock movements create journal entries automatically.

Multi-Currency

Transactions in TL, USD, EUR and other currencies, with exchange difference calculation.

Multi-Company

Multi-company accounting and consolidation in a holding structure.

Real-Time Reports

An instant view of the balance sheet, income statement and cash flow.

Scenario: The Month-End Closing Process

Situation: January has ended. You need to make sure all invoices have been issued, payments recorded and bank reconciliation done, and then prepare the financial statements.

Invoice check: Confirm all pending sales and purchase invoices
Payment matching: Match open invoices with bank transactions
Bank reconciliation: Reconcile all bank accounts
Trial balance check: Verify that debit = credit
Adjusting entries: Enter periodic entries such as depreciation and accruals
Period lock: Close January for editing
Reports: Produce the balance sheet and income statement

Result: The month-end close was completed within 2 working days. The financial statements were presented to the board. A process that took 5 days the traditional way became 60% shorter.

Customer invoices — The finance module dashboard view - instant financial metrics and summary indicators

Finance Dashboard - Colourful View — Colourful dashboard view - income/expense charts and trend analyses

Accounting Basics

SODOO uses double-entry bookkeeping in line with international standards. Every transaction affects at least two accounts: a debit in one, a credit in the other.

The Double-Entry Principle

The basic equation: In every transaction Total Debit = Total Credit must hold. If this balance is broken, the system does not let you post the entry.

Example: When a Sale Is Made to a Customer

120 - Receivables (Debit) 11,800 TL

600 - Sales Revenue (Credit) 10,000 TL

391 - Output VAT (Credit) 1,800 TL

Total Debit: 11,800 = Credit: 11,800 ✓

The Journal Concept

Transactions are recorded in journals. Each journal is used for a specific type of transaction:

Journal Type	Used For	Automatic Entry
Sales Journal	Customer invoices	When a sales invoice is confirmed
Purchase Journal	Vendor invoices	When a purchase invoice is confirmed
Bank Journal	Bank transactions	When a payment/collection is recorded
Cash Journal	Cash transactions	Cash payment/collection
Miscellaneous Journal	Adjustments, depreciation, accruals	Manual entry

Tip: In SODOO invoices, payments and stock movements create journal entries automatically. Manual entries are needed only for adjustments and periodic operations.

Chart of Accounts

The chart of accounts is the basic building block of accounting. All financial transactions are recorded in the accounts of the chart. In Türkiye the Uniform Chart of Accounts (TDHP) is legally mandatory.

Account Types and Code Ranges

Current Assets

1XX

Cash, Bank, Receivables, Inventory

Non-Current Assets

2XX

Fixtures, Buildings, Land

Short-Term Liabilities

3XX

Vendors, Taxes, Loans

Long-Term Liabilities

4XX

Long-term debts

Equity

5XX

Capital, Profits

Income

6XX

Sales, Interest Income

Expenses

7XX

Salaries, Rent, Electricity

Adding a New Account

Path: Accounting → Configuration → Chart of Accounts → New

Field	Description	Example
Account Code	A unique code matching the type	102.01
Account Name	A descriptive name	İş Bankası TL Account
Account Type	Used by the system	Bank and Cash
Default Taxes	The VAT that applies to this account	VAT 20%
Tags	Grouping for reporting	Liquid Assets

Warning: Set the chart of accounts structure before the fiscal year starts. Changing an account's type and code after transactions have started is difficult and affects the reports.

Invoicing

Invoices are the financial records of sales and purchases. In SODOO invoices create accounting entries automatically.

Creating a Customer Invoice

New Invoice

Accounting → Customers → Invoices → New

Choosing the Customer

Choose the customer in the customer field or create a new one

Adding Lines

Enter the product/service, quantity, unit price and VAT rate

Checking the Total

Verify the subtotal, VAT and grand total

Confirming

Issue the invoice with the Confirm button; the number is assigned automatically

Sending

Send the PDF invoice to the customer with Send by E-mail

Recording a Vendor Invoice

To record invoices received from vendors:

Accounting → Vendors → Bills → New
Choose the vendor and enter the invoice date
Enter the invoice number as issued by the vendor
Enter the products and amounts (they can be pulled automatically from the purchase order)
Save with Confirm

Note: If there is a purchase order (PO), when the bill is created Create from Order the products are pulled automatically and a 3-way match is made.

Invoice States

State	Description	Accounting Effect
`Draft`	The invoice is not confirmed yet and can be edited	None
`Posted`	The invoice is issued and a number assigned	A journal entry was created
`Partially Paid`	Part of the invoice has been paid	A payment entry was created
`Paid`	The invoice is fully closed	The receivable/payable account is cleared
`Cancelled`	The invoice was cancelled	A reversing entry was created

Accounting Main Screen — The accounting module's main screen - invoice lists and quick action menus

Invoicing Overview — Invoicing dashboard view - a summary of pending, paid and overdue invoices

Payment Management

Manage customer collections and vendor payments. Payments are matched with the related invoices automatically.

Ways to Record a Payment

Payment from the Invoice

Open the invoice → click the Register Payment button → enter the amount and method.

Bank Reconciliation

Import the bank transactions → match them with the related invoices automatically.

Manual Payment

Create a standalone payment with Accounting → Payments → New.

Batch Payment

Select several invoices → Action → create a batch payment.

Partial and Over-Payment

State	Example	Action
Full Payment	Invoice: 10,000 TL, Payment: 10,000 TL	The invoice becomes "Paid" automatically
Partial Payment	Invoice: 10,000 TL, Payment: 6,000 TL	The invoice is "Partially Paid", remaining: 4,000 TL
Over-Payment	Invoice: 10,000 TL, Payment: 12,000 TL	2,000 TL stays as an advance/credit
Several Invoices	Total of 3 invoices: 15,000 TL, Payment: 15,000 TL	All invoices are matched automatically

Tip: When a customer overpays, the amount stays as the customer's credit balance and is deducted automatically from later invoices.

Scenario: A Batch Vendor Payment

Situation: There are 5 pending invoices from ABC Tedarik Ltd., 47,500 TL in total. You will pay all of them with a single bank transfer.

Go to Accounting → Vendors → Bills
Filter: Vendor = ABC Tedarik Ltd., State = Pending
Select all the invoices (checkbox)
Action → Register Payment
Payment method: Bank Transfer, Amount: 47,500 TL
Save with Confirm

Result: 5 invoices were closed automatically with a single payment entry. A single line was added to the bank journal. The vendor balance was cleared.

Bank Operations and Reconciliation

Define your bank accounts in SODOO, import the transactions and match the entries with automatic reconciliation.

Defining a Bank Account

Path: Accounting → Configuration → Journals → Bank Journals

Field	Example Value
Journal Name	Türkiye İş Bankası - TL Account
Account Number (IBAN)	TR12 0006 4000 0011 2345 6789 00
Currency	TL
Bank	Türkiye İş Bankası - Levent Branch
Accounting Account	102.01 - İş Bankası TL

The Bank Reconciliation Process

Uploading the Statement

Import the statement file you received from the bank (CSV/OFX/QIF)

Automatic Matching

The system matches similar amounts and references automatically

Manual Matching

Link unmatched entries manually with the related invoice/payment

Creating a New Entry

Create an income/expense entry for transactions without an invoice

Closing the Reconciliation

When all lines are matched, check the balance and close

Automatic Matching Rules

You can define automatic matching rules for recurring transactions:

Partner matching: Recognising the customer/vendor by IBAN or reference
Account assignment: Choosing the account by a keyword in the description
Applying tax: Automatic VAT for certain transaction types

Important: Bank reconciliation should be done regularly every month. It guarantees the accuracy of your financial records and lets you spot possible errors early.

Financial Reports and Analysis

SODOO offers financial statements in line with international accounting standards and detailed analysis reports.

Core Financial Statements

Balance Sheet

Assets = Liabilities + Equity

Income Statement

Income - Expenses = Profit/Loss

Cash Flow

Operating + Investing + Financing

Trial Balance

A debit/credit summary of all accounts

Balance Sheet

Path: Accounting → Reporting → Balance Sheet

ASSETS

Current Assets 1,250,000 TL

Non-Current Assets 750,000 TL

Total Assets 2,000,000 TL

LIABILITIES AND EQUITY

Short-Term Liabilities 400,000 TL

Long-Term Liabilities 300,000 TL

Equity 1,300,000 TL

Total Liabilities and Equity 2,000,000 TL

Income Statement (Profit & Loss)

Path: Accounting → Reporting → Profit and Loss

Sales Revenue 5,000,000 TL

Cost of Sales -3,200,000 TL

Gross Profit 1,800,000 TL

Operating Expenses -1,100,000 TL

Operating Profit 700,000 TL

Other Income/Expenses -50,000 TL

Net Profit 650,000 TL

Filtering Reports

Filter	Options
Date Range	Today, This Month, This Quarter, This Year, Custom Range
Comparison	Comparison with last year, last month, the budget
Account Group	Show only specific account types
Analytic Tags	By project, department, cost centre
Export	PDF, Excel, CSV formats

Invoicing dashboard — The financial analysis and reporting screen - income/expense charts and period comparisons

Budget Management

Define budgets by department, project or account, and keep financial control by comparing them with actual values.

Creating a Budget

Path: Finance → Budgets → New (Accounting → Budgets leads to the same screen)

Enter a code and a name, set the start and end dates
Choose a Scenario: Base, Optimistic or Pessimistic
Add lines — each line targets a measure (for example: Marketing Expenses), optionally with a cost centre
Enter the monthly amounts in the Budget Grid
Submit → the finance manager Approves

A line targets a measure, not an account. A measure is the definition of a figure, made once, centrally. That is why "Net Sales" in the budget, "Net Sales" in the income statement and "Net Sales" on the scorecard are the same figure.

The budget's life cycle

1. Draft 2. Submitted 3. Approved 4. Closed

An approved budget is read-only. For a change a new revision is opened; the old version stays as evidence. There can be only one approved budget for the same company, period and scenario.

Budget overrun warnings

Warnings are managed not from a separate menu but from the budget's own Control Policy field:

Policy	If a document exceeds the budget
Off	Nothing happens; the budget is only a plan
Warn (default)	The document passes, the overrun is recorded, a note is left in the document's chatter
Block	The document is not confirmed; the message states the plan, the spent amount, the commitment and the overrun

The moments checked: purchase order confirmation, vendor bill posting and expense approval. Recorded overruns sit in the Finance → Budget Overruns list. Only the approved base budget controls; an unbudgeted or ambiguous account never blocks.

Detailed training: for the four modes of the budget grid, the direction of the variance sign, driver-based planning and the 13-week cash projection, see the handbook's Finance II — Budget chapter, and for a product-independent account of budget management, the Budget management, planning and analysis chapter.

Tax Operations

Automatic calculation and reporting of VAT, withholding and other taxes.

VAT Rates in Turkey

VAT Rate	Used For	Examples
%20	General rate	Most goods and services
%10	The reduced rate	Food, textiles, residential rents
%1	Heavily reduced	Some agricultural products
0% (Exemption)	VAT exemption	Exports, transit trade

VAT Return

Path: Accounting → Reporting → Tax Report → VAT Return

Output VAT (Sales) 180,000 TL

Deductible VAT (Purchases) -120,000 TL

VAT Payable 60,000 TL

Turkish Localisation

SODOO offers a localisation package fully compliant with Turkish accounting regulations.

The Uniform Chart of Accounts (2KB)

A standard chart of accounts in line with the Turkish Commercial Code and tax regulations:

Settings → Accounting → Fiscal Localisation
Tick the "Türkiye - TDHP Chart of Accounts" option
Click the Install button
The system sets up 500+ accounts automatically

E-Invoice and E-Archive

An e-document system integrated with the GİB (Revenue Administration):

E-Invoice

Invoices issued to companies registered for e-invoicing. Digital sending through the GİB.

E-Archive

For customers not registered for e-invoicing. Sent by e-mail as a PDF.

E-Waybill

The digital version of shipping documents. Mandatory during transport.

E-Self-Employment Receipt

A digital receipt system for the self-employed.

Setting Up the GİB Integration

Path: Settings → Integrations → GİB Connection

Parameter	Description
Integrator	İzibiz, Sebit, Foriba, Logo etc.
Test/Live Environment	Use the test environment for the first setup
User Name	The user name obtained from the integrator
Password/API Key	The integrator's API key
Tax Number	10-digit tax number (VKN)

Attention: Before moving to the e-invoice system, test all processes by sending at least 10-15 invoices in the test environment. Back up your existing data before going live.

Configuration and Settings

Configure the general settings of the accounting module to your business needs.

Basic Settings

Path: Settings → Accounting

Setting	Description	Default
Default Currency	The company's main currency	TL
Multi-Currency	Allow foreign-currency transactions	Off
Analytic Accounting	Cost centre/project tracking	Off
Budget Management	Budget planning and control	Off
Asset Management	Fixed assets and depreciation	Off

Fiscal Year Settings

Path: Accounting → Configuration → Fiscal Years

New fiscal year: Set the start and end dates
Periods: Define monthly or quarterly periods
State: Mark as Open/Closed
Period lock: Close completed periods for editing

Tip: Review your chart of accounts before the fiscal year starts and add the accounts you need. Structural changes are harder once the fiscal year has started.

Frequently Asked Questions

How do I change the invoice number sequence?

Choose the relevant journal from the Accounting → Configuration → Journals menu. You can change the number format in the "Sequence" field:

%(year)s - Year (2026)
%(month)s - Month (01-12)
%(seq)04d - Sequence number (0001, 0002...)

Example: FTR/%(year)s/%(seq)05d → FTR/2026/00001

How is the exchange rate set on a foreign-currency invoice?

For foreign-currency invoices the rate is set in this order:

If a rate is defined on the invoice date, it is used
Otherwise the most recently entered rate is taken
If there is no rate at all, 1:1 is assumed

Updating rates: You can enter them manually from the Accounting → Configuration → Currency Rates menu or set up automatic updates.

How do I correct a wrongly confirmed invoice?

A confirmed invoice cannot be edited, but there are two ways:

Credit note: Issue a credit note in the opposite direction
Reset to draft: If there is no payment, cancel the invoice and reset it to draft

Caution: If the e-invoice has been sent, follow the GİB procedures for cancellation.

What should I do with an unmatched line in bank reconciliation?

For an unmatched bank transaction:

If it has an invoice: Select the related invoice manually and match it
If it has no invoice: Create a new income/expense entry (e.g. a bank charge)
If it is a wrong entry: Consult the bank or make a correcting entry

What is analytic accounting for?

Analytic accounting lets you follow income and expenses along different dimensions:

Cost centre: Expense tracking by department
Project: Project profitability analysis
Region: Geographic performance comparison

Activation: Settings → Accounting → Analytic Accounting

How is a period closed?

Month-end or year-end closing steps:

Confirm all invoices
Complete the bank reconciliation
Enter the adjusting entries (depreciation, accruals)
Check the trial balance (Debit = Credit)
Lock the period from Accounting → Configuration → Fiscal Periods

What should I do if an e-invoice is rejected?

When an e-invoice is rejected:

Check the reason for rejection (usually a wrong tax/ID number)
Correct the customer details
Cancel the invoice and create it again
Send it again as an e-invoice

Common reasons for rejection: Wrong tax ID, invalid IBAN, a missing mandatory field

How is consolidation done in multi-company accounting?

For consolidation in a holding structure:

Define a separate database or company for each company
Track inter-company transactions in the "Inter-Company" journal
Get the consolidation reports from Accounting → Reporting → Consolidated
Elimination entries are created automatically