Introduction

SODOO Inventory is a powerful, fully integrated stock management system designed for businesses of all sizes. Whether you manage a single warehouse or a complex multi-location supply chain, SODOO Inventory gives you complete visibility and control over your stock — from the moment goods arrive to the moment they leave.

Built on a double-entry inventory system (similar to double-entry accounting), every stock movement in SODOO is fully traceable. Products never disappear from the system — they simply move from one location to another, giving you a complete audit trail for every unit.

Inventory Dashboard — stock levels and an operations summary

Product Detail — the form view and attributes of a storable product

Why Inventory Management?

Effective inventory management is the backbone of any product-based business. Poor stock visibility leads to stockouts that disappoint customers, overstocking that ties up cash, and errors that erode profitability. SODOO Inventory solves these problems with real-time stock tracking and intelligent automation.

Core Concepts

Before diving into operations, it is important to understand the foundational concepts of SODOO's inventory system.

Double-Entry Inventory

Like double-entry accounting, SODOO uses a double-entry inventory model. Every stock movement involves a source location (from) and a destination location (to). This means stock is never created or destroyed — it is only transferred. This model provides complete traceability and makes it impossible to have unexplained stock differences.

Virtual Locations

SODOO uses virtual locations to represent the "outside world" — places that exist outside your warehouses. When you receive goods from a supplier, stock comes from a virtual Suppliers location into your warehouse. When you deliver to a customer, stock moves from your warehouse to a virtual Customers location. This maintains the double-entry principle at all times.

Product Management

Product Types

In SODOO, each product has a type that determines how it is handled in inventory. Understanding product types is essential for correct stock behavior.

Product Variants & Attributes

Product variants allow you to manage multiple variations of a single product (e.g., different sizes, colors, or materials) under one product record. This reduces catalog complexity while maintaining precise stock tracking per variant.

How Variants Work

You define Attributes (e.g., Color, Size) and their Values (e.g., Red/Blue, S/M/L). SODOO automatically generates all combinations as separate variants, each with its own stock, barcode, and pricing.

Units of Measure

Units of Measure (UoM) allow you to buy, sell, and stock products in different quantities. SODOO automatically handles conversions between compatible units.

Product Categories

Product categories define accounting properties (stock valuation method and accounts) that apply to all products in the category. They also help organize your product catalog.

Costing Methods

Creating a Product — name, type and the basics

Warehouse Management

Warehouses

A warehouse in SODOO represents a physical storage facility. Each warehouse automatically creates a set of standard locations (Input, Quality Control, Stock, Packing, Output, Shipping) and operation types (Receipts, Internal Transfers, Deliveries) when created.

Multi-Warehouse Setup

SODOO fully supports multiple warehouses. You can define inter-warehouse transfer rules so that a sales order in Warehouse A can trigger a resupply from Warehouse B automatically. Each warehouse can have independent routing, replenishment, and valuation settings.

Locations

Locations are organized in a hierarchical tree. A typical warehouse hierarchy looks like this:

Routes & Procurement Rules

Routes define the path a product takes through your warehouse. When a demand is created (from a sales order, manufacturing order, or reorder rule), SODOO uses routes to determine how to fulfill it.

Common Standard Routes

Putaway Strategies

Putaway strategies automatically determine where incoming products should be stored. Instead of manually deciding "put this in Shelf A", you define rules and SODOO applies them automatically when goods are received.

Putaway Rule Types

• By Product — A specific product always goes to a specific location (e.g., Fragile Items → Shelf B-Protected)
• By Product Category — All electronics go to Aisle 3, all chemicals go to Hazmat zone
• By Capacity — Find the first location with enough space (storage capacity rules)

Stock Operations

Receipts (Incoming Shipments)

Receipts are created automatically when a Purchase Order is confirmed. They document the physical arrival of goods at your warehouse. Validating a receipt moves stock into your inventory and triggers valuation entries in accounting.

Partial Receipts

If only part of an order arrives, validate what you received. SODOO automatically creates a Backorder for the remaining quantity, which stays open until the remaining goods arrive.

Deliveries (Outgoing Shipments)

Delivery orders are generated from confirmed Sales Orders. They represent the physical shipment of goods from your warehouse to the customer. Validating a delivery reduces your stock and marks the SO as delivered.

Availability Check

Before picking, SODOO checks stock availability. A delivery can be in one of these states:

• Waiting — Waiting for another operation (e.g., incoming receipt)
• Ready — All products available and reserved
• Partially Available — Some products available, some not

Internal Transfers

Internal transfers move stock between locations within the same company — between warehouses, between zones within a warehouse, or to a specific bin. They have no accounting impact (no cost change) but are essential for warehouse organization.

Common Use Cases

• Moving goods from Receiving dock to stock shelves
• Replenishing a picking zone from bulk storage
• Transferring stock between warehouse A and warehouse B
• Moving damaged goods to Scrap location
• Relocating products during warehouse reorganization

Stock Adjustments (Physical Inventory)

Physical inventory counts are used to reconcile the theoretical stock in SODOO with the actual stock on your shelves. Discrepancies are corrected through inventory adjustments, which post accounting entries for the difference.

Inventory Adjustment Methods

• Full Count — Count all products in a location (annual inventory)
• Cyclic Count — Count specific products or locations on a rotating schedule
• Immediate Adjustment — Fix a known discrepancy for a single product immediately

Receipts List — warehouse operations and transfer status

Receipts — pending goods-in operations and their status

New Receipt — starting a goods-in from a vendor

Creating a Receipt — adding products and setting quantities

Transfers List — picking and shipping operations in detail

Barcode Operations

SODOO's built-in barcode scanner interface allows warehouse staff to perform all stock operations using barcode scanners or mobile devices — without touching a desktop computer. This dramatically speeds up operations and reduces errors.

Supported Operations via Barcode

Setting Up Barcodes

Each product can have one or more barcodes assigned (EAN-13, UPC-A, QR, custom). Location barcodes enable scan-to-confirm workflows. Packaging barcodes allow scanning a case to receive its contents automatically.

Quality Control

SODOO's Quality module integrates with Inventory to enforce quality checks at defined points in the stock flow. Quality control prevents defective goods from reaching customers and creates a documented audit trail.

Quality Control Points

A Quality Control Point (QCP) defines: which product, at which operation, should trigger a quality check, and what type of check to perform.

Quality Alerts

When a quality check fails, a Quality Alert is raised. Alerts can trigger a notification to the quality team, block further processing until resolved, and generate a corrective action request. All alerts are logged for compliance reporting.

Traceability

Traceability in SODOO allows you to track every product movement using Lot Numbers (for batches) or Serial Numbers (for individual units). This is essential for regulated industries, product recalls, warranty management, and quality assurance.

Lot vs Serial Number

Traceability Report

For any lot or serial number, you can open its full traceability history showing every movement — from the original receipt from the supplier, through any internal transfers, to the final delivery to the customer. This is invaluable for product recall investigations and warranty claims.

Reordering Rules

Reordering rules automate procurement by triggering purchase orders or manufacturing orders when stock falls below a defined minimum. This prevents stockouts while avoiding excess inventory through configurable minimum and maximum quantities.

Rule Types

Reports & Analytics

SODOO Inventory provides comprehensive reporting tools to analyze stock levels, movements, value, and operational efficiency. All reports support grouping, filtering, and export.

Key Reports

• Inventory Valuation Report — Full stock value with accounting journal entries
• Stock Moves Analysis — Historical movements grouped by product, partner, or operation type
• Lot Traceability Report — Full audit trail for any lot or serial number
• Forecast Report — Projected stock levels by date considering all pending documents
• Dead Stock Report — Products with no movement for a configurable period
• Putaway Efficiency — Analysis of storage utilization by location

Best Practices

Follow these best practices to get maximum value from SODOO Inventory and maintain accurate, reliable stock data.