Document management system
Document management where files live with their business record, versions and rights.
Document management system is software that runs a company's documents, office files, wiki pages and version history in one database. SODOO does this on the Odoo 19 Community core, web-based and bilingual: Turkish e-invoicing and the uniform chart of accounts are built in, Word and Excel files are versioned on the record itself, and an AI assistant that reads the record runs on every screen. The data stays on your own server.
Teams searching for Document management system usually have files scattered across e-mail attachments and shared folders, with no clear latest version. In SODOO the quotation template sits on the quotation, the specification on the project and the drawing on the product, and every change leaves a version.
Documents carry the rights of their record: whoever cannot see the record cannot see the document. Cowork AI can read and summarise what is inside.
What you get with SODOO
- Word, Excel and presentation files in the browser, edited together (SODOO Office)
- Every save is a version, with a coloured diff and restore
- A Notion-style knowledge base: nested pages, variables (SOTION)
- Editable draw.io diagrams in any text (SODRAW)
- Documents on the quotation, project or product they belong to
- Attachment folders, archive and access rights
SODOO at a glance
- Product
- SODOO — a web-based business management system (ERP, CRM, projects, documents, AI)
- Maker
- PORTWARE
- Core
- Odoo 19 Community — open source, open schema
- Access
- Browser and mobile; nothing to install on the client
- Hosting
- On your own server or on PORTWARE's
- Languages
- Turkish and English interface, documents and reports
- Compliance
- Turkish e-Invoice, e-Archive, e-Waybill and the uniform chart of accounts installed
- Office
- Word, Excel and presentation files in the browser, on the record, versioned (SODOO Office)
- AI
- Cowork AI on every screen; the company picks the provider and model with its own keys
- Integration
- REST and XML-RPC API, Excel/CSV import and export
Frequently asked questions
Can I edit Word and Excel files in the browser?
Yes. With SODOO Office, Word, Excel and presentation files open in the browser and several people edit at once.
Is version history kept?
Yes. Every save leaves a revision; two versions are compared with a coloured diff and an old one can be restored.
Can we run an internal wiki?
Yes. SOTION provides a knowledge base with nested pages, a variable system and status labels.
What is SODOO's licence model — is there a per-user fee?
SODOO's core is Odoo 19 Community and is open source; the modules PORTWARE writes are licensed LGPL-3. No closed-source per-user licence fee is required. The cost is in setup, tailoring, training and support services, quoted to your scope.
Where is our data kept, and whose server is it on?
The database runs wherever you want it: on your own server or on one PORTWARE manages. The schema is open and the whole dataset can be exported at any time. Backups are taken daily and kept on a separate server.
Does it integrate with the other programs we use?
Yes. SODOO exposes REST and XML-RPC APIs and talks to banks, e-invoice providers, e-commerce and shop-floor systems through them. For bulk data, Excel/CSV import and export is available on every screen.
How are training and support provided?
The system ships its own handbook, application guides and per-screen help. On top of that PORTWARE trains the team during go-live and provides upgrades and support afterwards.
Let us talk about your company.
Tell us how you work today. We show you SODOO with your own processes.